The Operating System
for Modern Institutions
ProTrack unifies attendance, cashless payments, workforce management, and institutional analytics into one intelligent command center — built for schools, enterprises, and industrial organizations.
1000+Users Tracked
99.97%Uptime SLA
<200msRFID Scan
📊
OverviewWorkforce
✓
Attendance👥
Staff📅
LeaveFinance
💳
Wallets🧾
PayrollIntelligence
🤖
AI Insights🔔
AlertsGood morning, Admin 👋
Tuesday · All Locations · 847 Active Sessions
Today · 09:42 AM
Present Today
1,284
↑ 96.2% rate
Wallet Volume
₦2.4M
↑ 12% today
Late Arrivals
23
↓ 41% vs avg
Active Alerts
3
⚠ 2 unread
Weekly Attendance
Live Activity
Sarah O. checked in — Engineering09:41
₦4,500 debit — Cafeteria09:39
Visitor pass — Gate B09:37
Leave request — James A.09:30
Payroll batch approved09:15
Measurable Outcomes
Organizations on ProTrack
outperform every benchmark
73%
Reduction in manual HR administration time
Average across all customers
₦18M+
Annual savings from eliminating cash infrastructure
Cash handling & leakage removed
98.4%
Attendance accuracy after ProTrack deployment
Up from industry average of 71%
6 days
Average time to full platform deployment
Including training & data migration
Platform Modules
Everything your institution needs.
Nothing it doesn't.
Nine deeply integrated modules replacing 12 separate tools. One platform. One price. Zero redundancy.
⏱
Attendance & Time Tracking
RFID, biometric, QR, and mobile check-in unified under one engine. Know exactly who's on-site the instant it happens — not at end of day.
Real-time scan events across unlimited entry points
Automated late alerts via SMS, email & push
Shift scheduling, overtime tracking, audit-ready logs
Facial recognition & biometric integration ready
💳
Cashless Payments & Wallet
Replace cash with a fully managed internal wallet ecosystem. Every transaction becomes an auditable digital record — from cafeteria to salary.
Multi-wallet: staff, student, visitor, departmental
Real-time transaction monitoring with fraud flags
Automated payroll disbursement to wallets
Full reconciliation export to Xero, QuickBooks, SAP
👥
Staff & Student Management
A living directory of every person in your organization — profiles, access histories, documents, and performance data in one secure hub.
Custom fields, photos, department hierarchies
Bulk onboarding via CSV, API, or biometric
Document vault: contracts, IDs, certifications
Parent/guardian portal for school environments
📋
Leave & Payroll Integration
Connect attendance data directly to leave balances and salary calculations — eliminating spreadsheets and human errors at the source.
Leave workflows with multi-level approvals
Attendance-linked salary deductions, automated
One-click payslip generation
PAYE, pension, and statutory tax compliance
🚪
Visitor & Access Management
Pre-register guests, issue temporary passes, log every entry, and revoke credentials instantly. Your perimeter, fully controlled.
Self-service pre-registration via SMS or web
QR-based visitor badges with expiry controls
Instant host notifications on guest arrival
Full audit trail for security compliance
💬
Communication System
Reach every stakeholder through their preferred channel. Broadcast announcements and automate alerts — SMS, email, push, in-app.
SMS, Email, Push Notification, In-App messaging
Automated triggers: late alerts, absences, approvals
Segmented broadcasts by department, role, location
Delivery tracking with read receipts
🚗
Parent Pickup Management
End gate-crowding chaos. Parents request pickup digitally, the school approves it, and the child is released only to the verified guardian — every handover logged.
Digital pickup requests via parent mobile app or SMS
Authorized guardian verification with photo ID matching
Real-time queue display for gate staff on any device
Every pickup timestamped and auditable
Attendance Engine
Know exactly who's on-site.
In real time. Always.
Most organizations discover attendance data at end of day. ProTrack delivers it the second a card is tapped — triggering payroll logic, parent alerts, and analytics simultaneously.
📡
Multi-Mode Check-In
RFID, NFC, QR, facial scan, or mobile — all feeding the same real-time ledger.
⚡
Sub-200ms Processing
Industrial-grade RFID with edge processing. Zero queue at peak entry times.
🔔
Instant Stakeholder Alerts
Parents receive SMS the moment their child checks in. Managers see shift gaps as they form.
📊
Attendance-Linked Payroll
Every check-in directly informs salary calculations. No reconciliation. No disputes.
✓Live Attendance · Engineering Dept
Live
Total Present
47 /52
Rate
90.4%
AO
Adaeze Okonkwo
Senior Engineer
08:47
IN
KA
Kwame Asante
Team Lead
09:14
LATE
FN
Fatima Nwosu
QA Engineer
08:55
IN
TO
Tunde Ojo
DevOps
—
ABS
⚠️Absence alert sent to Tunde's manager — 09:01 AM
💳Wallet SystemActive
Available Balance
₦ 24,850.00
Top Up+
Transfer⇄
History≡
Recent Transactions
🍽️
Cafeteria — Lunch
−₦1,200⬆️
Salary Auto Top-Up
+₦25,000🖨️
Print Services
−₦350🚌
Staff Bus Pass
−₦600Today's Volume
₦2.47M
3,291 transactions
Payments Infrastructure
Eliminate cash.
Own your economy.
Cash creates friction, leakage, and risk. ProTrack's internal wallet converts every transaction — from cafeteria to payroll — into clean, auditable digital records.
🏦
Multi-Wallet Architecture
Separate wallets per role, department, or purpose with spending limits and category controls.
🔗
Payroll Auto-Disbursement
Salary credits hit wallets automatically on approval. No bank transfers, no delays, no errors.
📦
Marketplace & POS Integration
Connect canteens, bookshops, print rooms, and vendors to the ProTrack wallet rail.
Intelligence Layer
Data that tells you what to do next.
Before you ask.
ProTrack's AI engine analyzes patterns across attendance, payments, and workforce data to surface insights that were previously invisible — detecting trends before they become crises.
🤖
Anomaly Detection
AI flags unusual patterns — sudden absences, irregular transactions, off-hours access.
📈
Predictive Workforce Insights
Forecast attendance rates, peak hours, and resource needs from historical trends.
📋
One-Click Compliance Reports
Generate audit-ready reports for HR, finance, and regulators in seconds, not days.
Analytics DashboardMar 2026
Avg Attendance
94.7%
↑ 3.2% MoM
Wallet Volume
₦47M
↑ 8.1% MoM
Alerts Fired
128
↓ 22% anomalies
Daily Attendance · This Month
AI
Insight: Attendance in Operations dropped 18% on Mondays over 6 weeks — correlating with 3 shift conflicts. Recommended: Review Monday scheduling.
Department Performance
Engineering97.2%
Sales93.5%
Operations79.1%
Parent Pickup Module
Safe handovers. Zero paperwork.
Every child accounted for.
The most stressful 20 minutes of a school day — dismissal — now runs itself. ProTrack coordinates the entire pickup flow from parent phone to school gate, with a full audit trail on every release.
🚗Parent Pickup Queue · Today 2:45 PM
Live
Awaiting
12
Released
34
Unscheduled
5
EA
Emeka Adeyemi — JS1A
Guardian: Mrs. Adeyemi · Toyota Corolla · ABC-123
APPROVED
FO
Fola Okafor — JS2B
Guardian: Mr. Okafor · Awaiting verification
VERIFY ID
CN
Chidera Nwosu — SS1C
Released to Mrs. Nwosu · 2:38 PM
RELEASED
BI
Bola Ibrahim — JS3A
Unrecognized guardian attempted pickup
⚠ BLOCKED
🔔
Security alert sent to gate staff — unverified person at Gate A · 2:43 PM
📱 Parent App
Pickup requested
Emeka · ETA 5 mins
SCHOOL NOTIFIED ✓
Safe Dismissal System
Who picks up your students
is never left to chance.
Schools lose control at the gate every single day — unfamiliar faces, verbal confirmations, paper lists. ProTrack replaces that with a digital, verified, timestamped pickup chain that keeps every child safe and every parent informed.
📱
Digital Pickup Requests
Parents request pickup via the ProTrack parent app or SMS — school receives it instantly and confirms before the car arrives.
🪪
Authorized Guardian Verification
Each student has a registered list of approved guardians with photos. Gate staff see the guardian's face before releasing any child.
🖥️
Live Gate Dashboard
Gate staff see a real-time queue of incoming pickups, pending verifications, and alerts — on any device, no app install needed.
🚨
Unauthorized Pickup Alerts
If an unregistered person attempts pickup, the system immediately alerts security staff and notifies the parent — zero manual intervention needed.
📋
Full Handover Audit Trail
Every pickup is timestamped and logged — who picked up, when, verified how. Exportable for compliance, insurance, or dispute resolution.
How It Works
From pickup request to safe release — in under 60 seconds
1
Parent Requests
Parent taps "I'm here" in the app or sends SMS — includes ETA and car details.
2
School Notified
Office & class teacher receive instant notification. Student is marked "Pickup Pending".
3
Guardian Verified
Gate staff match the guardian's face to the registered photo profile on their device.
4
Child Released
Staff marks pickup complete. Parent receives confirmation SMS with timestamp.
5
Logged Forever
Full record stored — who, when, verified by whom. Available for any future audit.
Built For Your Sector
Same platform. Configured for your world.
ProTrack ships pre-configured for four major institution types. Go live in days, not months.
🏫
Schools & Institutions
Give parents real-time visibility, administrators total control, and finance a cashless campus that reconciles itself — nursery to university.
✓
Student entry/exit alerts to parents within 3 seconds✓
Safe, verified parent pickup with full handover audit trail✓
Cashless canteen, library fees, and activity payments✓
Emergency roll call: full headcount in 60 seconds🏢
Corporates & Enterprises
Replace disconnected HR tools with a single workforce OS. From boardroom to factory floor — one system, one truth, one point of control.
✓
Multi-branch attendance consolidated into one view✓
Leave and payroll automation cuts HR admin by 70%+✓
Visitor management with full digital audit trails✓
Role-based access: precisely control what each user sees🏭
Manufacturing & Industrial
High-volume, multi-shift operations demand industrial-grade reliability. ProTrack's RFID infrastructure is built for harsh environments and zero-tolerance compliance.
✓
Shift roster management across multiple production lines✓
Overtime tracking with automated cost reporting✓
Contractor management with access expiry controls✓
Safety zone compliance — enforce area-restricted access🏥
Healthcare & Government
Where compliance is non-negotiable and data integrity is life-critical — ProTrack provides audit-ready systems built to the highest operational standards.
✓
24/7 shift tracking for rotating healthcare staff✓
Patient and visitor access logging for compliance✓
Government-grade audit trails and report exports✓
Staff credential verification and certification alertsOpen Platform
Connect everything.
Break nothing.
ProTrack's open API and native connectors slot into your existing tech stack without a six-month implementation project.
📊SAP
💼Sage
📋QuickBooks
🔗Xero
💬Slack
📧Outlook
📱WhatsApp
🏦Paystack
💳Flutterwave
🔧REST API
Enterprise Security
Your data is a
non-negotiable priority.
ProTrack is built from the ground up with enterprise-grade security architecture — designed around the assumption that your data is the most valuable asset you own.
🔒 AES-256 Encryption
🛡️ ISO 27001 Aligned
✅ GDPR Compliant
🔐 NDPR Compliant
☁️ SOC 2 Type II
🔑
Role-Based Access Control
Granular permissions down to individual data fields. Super Admin, Branch Admin, HR Manager, Viewer — define exactly what each role can see, edit, and export.
🕵️
Full Audit Log
Every action in ProTrack is timestamped, attributed, and immutably logged. Know exactly who changed what and when — ready for any audit.
🌐
Multi-Tenant Data Isolation
Each organization's data exists in a fully isolated environment. Zero cross-tenant access — by design, not by policy.
🔄
99.97% Uptime SLA
Redundant infrastructure across multiple data centers. Automated failover means your gates never stop, your payroll never delays.
Customer Stories
Trusted by operators who
can't afford to get it wrong
★★★★★
"We replaced 4 separate tools with ProTrack and reduced our HR team's weekly admin time by 28 hours. The attendance-to-payroll automation paid for the entire subscription in the first month."
CM
Chukwuemeka M.
Director of Operations
★★★★★
"Parents stopped calling us to ask if their child was at school. Our student safety incidents dropped 40% because we know exactly who's on campus, always."
AA
Amira A.
School Principal
★★★★★
"Managing 1,200 workers across 3 shifts used to require a team of 6. ProTrack cut that to 2. The AI anomaly alerts caught two time-fraud patterns we'd never have spotted manually."
IB
Ibrahim B.
Plant Manager
What's Next
ProTrack is not a product.
It's a platform roadmap.
Every organization that adopts ProTrack today gets early access to what's coming tomorrow.
In Development
Facial Recognition & Biometrics
Touchless, card-free check-in at scale. Liveness detection, anti-spoofing, and on-device processing for speed and hygiene.
In Development
AI Workforce Optimization
Predictive scheduling that balances compliance, cost, and productivity based on historical attendance and production data.
Coming Soon
Mobile App Ecosystem
Staff app for self-service. Admin app for on-the-go oversight. Parent app for school environments. One platform, three experiences.
Coming Soon
Smart Automation Workflows
If-this-then-that logic for every institutional process. Auto-escalate absences, trigger payroll holds on fraud, onboard staff hands-free.
Roadmap
Multi-Location Intelligence
Unified command across every branch, campus, or factory floor. Compare performance, benchmark standards, surface cross-location insights.
Roadmap
Developer API Platform
Full REST and webhook infrastructure. Build custom integrations, white-label modules, or industry-specific extensions on ProTrack's data layer.
Limited Onboarding Slots Available
Your organization deserves
a platform that scales with it.
Join institutions that replaced fragmented tools with ProTrack's unified operating system. Start with a personalized 45-minute live demo.
No credit card required
Setup in under 6 days
Dedicated onboarding specialist
Cancel anytime
📞
Talk to Sales
Custom enterprise pricing for teams of 200+ across multiple locations
🎓
See a School Demo
Preconfigured for K-12, higher ed, and training institutions
🏭
Industrial Configuration
Multi-shift, multi-site deployments at any scale